Features
Everything ShiftFlow does,
in one place.
From the moment someone clocks in to the line on your payroll file. Built for South African businesses, their shifts and their payroll.
Clocking & devices
Clock in at the gate, on site or in the field.
Every device runs through the same rules, so nobody is late on the phone and on time at the terminal.
8 features
- ZKTeco terminals Fingerprint and card terminals push punches straight to ShiftFlow, with device clock offsets corrected on arrival.
- IP68 face terminals Weatherproof face scanners for outdoor sites. Enrol a face once and it is shared with every terminal at your company.
- The phone app Clock in and out from the phone, with today's punches on screen. No signal? Punches queue and sync when it reconnects.
- Geofencing Company-wide zones for everyone, plus personal zones for people who work at their own sites. Breaches are listed for review.
- On-site time See how long phone users actually spent inside the site's zone, next to the hours they clocked.
- Manager punch kiosk Clock staff in by QR scan or by hand. The screen offers only the punch each person can make next.
- Repeat-press clean-up Several presses in a row are collapsed to the punch the person meant. Hidden punches stay visible and can be restored.
- Device health An email to your managers when a terminal stops checking in, and again when it is back.
Shifts & rosters
Rosters that match how your people really work.
Fixed shifts, night shifts and weekly-quota rosters, built in minutes and changed without breaking history.
8 features
- Shifts Wizard Answer three questions and ShiftFlow builds the shift and assigns the people.
- Assign by date range Put a team on a shift for a week, a month or open-ended, in one step.
- Calendar and roster views See who is rostered where, filtered by site and department.
- Night shifts Shifts that cross midnight are measured as one clocked session, never split into two short days.
- Open-ended and quota shifts Set a daily, weekly, fortnightly or monthly quota of normal time. Overtime only starts once it is full.
- Split days A day can hold more than one stretch of work, and a separate evening or night stretch gets a report row of its own.
- Shift swaps Swap assignments safely: overlaps and shifts already under way are blocked.
- Unassigned staff A list of everyone clocking in without a shift, so nobody is paid outside the rules by accident.
Pay rules
Rules that pay people right, and fairly.
Hours are worked out from the punches every time a report runs, so changing a rule recalculates the history.
7 features
- Grace periods A few minutes either side of the shift, set per shift, before anything counts as late or early.
- Overtime tiers Time and a half, double time and more, by day of the week and hour of the day.
- Normal time first Overtime is only paid once the normal-time quota is met. Early arrivals earn overtime only if your rules say so.
- Overtime held for approval Time worked past the shift can wait for a manager's approval, one stretch at a time, before it is paid.
- Breaks that scale Lunch deductions that follow the length of the day, never charging a short day a break it did not owe.
- Lunch flagged, not docked A required lunch that was never clocked is raised for a manager instead of quietly deducted.
- Public holidays South African holidays loaded for you, with worked and unworked holidays paid your way.
Exceptions & approvals
Problems find your managers, not the other way round.
Late arrivals, missed punches, overtime and unknown employees are raised the moment they happen.
6 features
- Morning digest At 07:00 each site manager gets one email about yesterday, with every item linking straight to the fix. Quiet days send nothing.
- Exception Inbox Every exception in one place: filter by type, assign an owner, add a note, and clear them one at a time or in bulk.
- False-positive trends See which rules raise exceptions your managers keep dismissing, so the rules can be tuned.
- Compliance heatmap Attendance patterns by person and by day, so a habit stands out before it becomes a problem.
- A full audit trail Every punch a manager adds, edits or removes is recorded, with who, when and what it was before.
- Payroll period locks Once a period is locked, its punches cannot be changed, so what was paid stays paid.
Reporting & payroll
From approved hours to a payroll file.
Reports and exports built around South African payroll, with nothing to retype.
6 features
- Pastel Payroll export A ready-to-import file with your transaction code for each pay tier, and each employee's wage rate and cost centre.
- Payroll summary Normal time, overtime tiers, short time and public holidays per employee, with the columns you choose.
- Full attendance export Every punch, every day, with its exceptions, for audit or for your own analysis.
- Attendance timeline Each person's day at a glance, including how far through their quota they are.
- Reporting filters Who is clocked in, who has clocked out and who never punched, by shift, site and department.
- Employee export Your full employee list, with job titles and departments.
Jobs & tools
Run every job, crew and tool from site.
For companies that work job by job, such as builders and installers. Switched on for your company when you need it.
10 features
- Jobs offered to supervisors Head office creates a job and offers it to a site supervisor, who accepts it or declines it with a reason from their phone.
- GPS clock-in at the job The supervisor clocks in at the job with their phone's position. The first clock-in starts the job, and head office sees how far from the site each clock-in was.
- Day-rate attendance The supervisor marks each crew member full day, half day or absent, with a photo taken on the spot. Head office approves every line before it counts.
- Wage summary Approved days at each person's daily rate, by job, person or period, exported to CSV.
- Job schedule A week view of who is on which job. Half days are allowed, but nobody can be booked for more than one day on the same date.
- Inspection before completion The supervisor reports the work finished; head office inspects and completes the job, or sends it back with a note and photos.
- Casual workers added on site A supervisor adds a new casual worker with their name, phone number and photo. Nothing is paid until head office has approved them and set a daily rate.
- Skills and site photos Tag people with skills to find the right crew, and keep the supervisor's notes and photos with the job.
- Tool register Every tool by its engraved ID, with warranty, condition and a photo, and a list of who holds what.
- Tool hand-overs A tool only changes hands once the receiver accepts it, or head office confirms it for someone without a login. Returns, losses and repairs stay in its history.
Leave
Leave beside the hours it affects.
Requests, balances and approvals in the same system as attendance.
4 features
- Leave types and rules Set up each type of leave with its own allowance and rules.
- Requests from the phone Employees request leave from the app and follow its status.
- Approvals with notes Managers approve or decline with a note, and balances update on approval.
- Balances and calendar Every employee's balance by leave type, and a calendar of who is away.
People & administration
Set up once, run for years.
Everything a business needs to manage its people and keep its data its own.
5 features
- Employee profiles Job title, department, wage rate, cost centre and terminal enrolments in one place.
- Bring your data in Import employees and attendance from your terminals' export files. Employee imports are previewed before anything is saved.
- Your brand Your logo on the morning digest and in ShiftFlow, beside ours.
- Logins for staff Link an employee to their own login for the app and their attendance history.
- Kept separate Each company's data is kept apart from every other's, and every change to a punch is logged.
See it on your own shifts.
A demo on your own shifts and your own payroll, not a slideshow.